Responsive (formerly RFPIO) reviews, pricing & alternatives

TL;DR

• RFPIO rebranded to Responsive on July 17, 2023, to reflect an expansion beyond RFPs into security questionnaires, DDQs, and RFIs. The current domain is responsive.io.
• Responsive is a strategic response management platform: a content library plus Responsive AI plus cross-team workflows for every kind of information request.
• It genuinely handles security questionnaires and ships a LookUp Chrome extension that autofills supported security and procurement portals.
• Responsive does not publish full prices; editions run Lite through Enterprise, with third-party estimates roughly $6,500 to $28,000 per year.
• If security questionnaires are your primary job rather than sales RFPs, a purpose-built tool like Wolfia fills 45+ named portals with a citation on every answer.

Responsive is the company formerly known as RFPIO. RFPIO announced it was rebranding to Responsive on July 17, 2023, positioning itself as a strategic response management category leader. The company explains the change directly: RFPIO is now Responsive, and the platform has expanded to support not only RFPs but security questionnaires, DDQs, RFIs, and many other kinds of information requests.

The origin still matters. RFPIO was founded in Beaverton, Oregon, and built its reputation on RFP response for sales and proposal teams. It raised $25 million from K1 Investment Management in 2018 to grow that business. The 2023 rebrand reflects a real product expansion, but the DNA is sales-and-proposal response, with security questionnaires added as one of several response types.

Responsive is strong at coordinating large, multi-author responses. It centralizes an answer library that multiple teams draw from: sales and marketing teams answer RFPs, RFQs, and RFIs; legal teams collaborate on due diligence questionnaires; and security teams answer vendor risk assessments and SIG questionnaires. If your organization fields all of those, one platform covering them is a genuine advantage.

Its AI is branded Responsive AI, described as the engine behind fast responses to RFPs, DDQs, security questionnaires, and more, drawing on trusted content and prior successful responses. And unlike some compliance tools, Responsive does address web portals: its LookUp Chrome extension autofills supported security and procurement portals with AI answers grounded in the content library, a distinction we weigh in our roundup of the best RFP software reviews and comparisons.

Responsive is built breadth-first. Teams look at alternatives when their real problem is narrow and deep: high-volume inbound security questionnaires, not the full spread of sales RFPs and proposals.

A platform that answers RFPs, RFIs, DDQs, and security questionnaires equally is convenient for an organization that fields all four, but it treats security questionnaires as one workflow among many. Security and GRC teams whose entire job is the assessment a buyer sends often want a tool that is native to that work: source citations on every answer for auditability, a knowledge base that maintains itself rather than a library someone grooms, and named support for the specific vendor portals they see, a contrast we unpack in our complete guide to security questionnaire automation.

Responsive does not publish full list prices. Its pricing page shows four editions, Lite, Emerging, Growth, and Enterprise, and only the entry Lite tier carries a public number, with the rest routed to contact sales. The page even includes an FAQ explaining why it does not publish exact prices.

Because pricing is sales-led, third-party estimates fill the gap. One procurement-data analysis estimates Responsive contracts between roughly $6,500 and $28,000 per year while noting that Responsive does not publish hard pricing on its site. Treat that as a directional third-party range rather than a confirmed number, and expect cost to scale with seats and edition.

The right alternative depends on which response type dominates your work. For a broad RFP and proposal platform, Loopio is a close comparison, with a similar content library and cross-team response model. For teams that want the widest field, our best RFP software comparison lines up the major platforms side by side.

For the security-questionnaire problem specifically, Wolfia is purpose-built. It automates security questionnaires across Excel, PDF, Word, and 45+ named web portals including OneTrust, ServiceNow, Ariba, and Coupa, running from a self-maintaining knowledge base that syncs Google Drive, Confluence, SharePoint, and Slack without manual tagging. Wolfia Expert generates benchmark answers for questions never seen before, and 10+ hallucination-prevention guardrails attach a source citation to every answer. It is the best fit for security and GRC teams whose primary work is the assessment a buyer sends, not the sales RFP that precedes it.

The table frames the trade. Responsive and Loopio win when your work spans every response type and many authors. Wolfia wins when the security questionnaire is the job and accuracy you can verify is what moves the deal.

Yes, and more directly than most compliance tools, because its LookUp extension autofills supported portals rather than only exporting a file. The honest limits are scope and specialization: Responsive is a broad response platform where security questionnaires share the roadmap with RFPs and proposals, its portal support is advertised generically rather than by named platform, and its content library is groomed rather than self-maintaining.

Teams that live in security questionnaires often want the opposite emphasis: a knowledge base that updates itself, citations on every answer for audit defensibility, and named handling for the exact portals a buyer uses. That is the specialization gap a purpose-built tool closes.

Wolfia is built for security and GRC teams whose recurring pain is customer security questionnaires, RFPs, and DDQs, with the emphasis on the security review. Where Responsive is breadth-first, Wolfia is depth-first on the assessment.

Its Portal Agent fills OneTrust, ServiceNow, and 45+ named web portals with a review-first workflow, so reviewers approve finished answers instead of writing them. The knowledge base updates itself as your documents change, Wolfia Expert covers questions you have never seen, and every answer carries a source citation for fast verification, which is what actually shortens deal timelines. Answers can auto-route to the right reviewer before they ship, a separate legal review module redlines security addenda, and Wolfia itself is SOC 2 Type II certified. Everything is one flat plan with no question or seat caps. For a broader field, see our roundup of the best security questionnaire automation tools.

Responsive earned its category leadership honestly: it is a capable, broad platform for every kind of information request, and the RFPIO heritage means deep RFP response chops. It is the right pick when your team fields RFPs, RFIs, DDQs, and questionnaires together and wants one library behind all of them. It is a looser fit when security questionnaires are the whole job and you need citation-level auditability and named portal coverage. If that is your team, a tool built for the security review will do more than a platform built for all responses. Talk to us about your questionnaire volume and we will show you the difference.